Human Resources Manager
HOURS: Salary Exempt: 30 Hours per Week with Benefits
REPORTS TO: Principals
MacLachlan Cornelius & Filoni is an Architecture firm with 33 employees and growing. We are located in downtown Pittsburgh with one single office location.
MCF’s culture is genuine and diverse - where every individual’s contributions are of importance and valued. Our team is comprised of people from a variety of regions and backgrounds We believe in investing in our dedicated employees, making MCF a place where design and quality come first through practice and guidance.
ROLE AND RESPONSIBILITIES
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Strengthens employee engagement by supporting staff members with necessary care and help.
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Utilizes expertise and knowledge to collaborate with senior staff regarding various topics such as hiring needs, recruitment, job descriptions, and various strategies to seek candidates.
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Recruitment: Conducts preliminary screening interviews for potential hires. Ensures timely response to candidates. Completes offer letters and tracks all correspondence for all incoming candidates.
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Responds to internal and external HR related inquiries or requests and provide assistance acting as a liaison between employees and benefits providers.
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Processes payroll on a bi-weekly basis. Reviews expense reports, salary and benefit changes, qualifying events, claims administration, and leave administration. Reconciles employee PTO and maintains tracking in multiple systems.
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Completes benefit administration to include coordination with benefit broker and annual contract renewals. Conducts open enrollments.
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Completes Specialty Visa status filing and renewals.
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Performs pre-employment checks and onboarding follow up to ensure personnel files are complete and up to date. Enter all necessary completed paperwork in various systems.
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Coordinates employee training on various topics and update employee records.
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Manages license renewals and monitors employee reimbursement limits regarding licensures.
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Completes all benefits paperwork and recordkeeping, including reviewing and auditing all benefits invoices for monthly additions and deletions.
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Coordinates all 401(k) profit sharing transactions.
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Monitors trends in compensation and benefits of our competitors.
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Ensures compliance with federal, state, and local employment laws and regulations and recommends best practices.
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Coordinates annual review process.
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Processes - Tracks employee growth, positions, and status of positions.
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Workers compensation claims, osha reporting.
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Complete separation of employment paperwork and exit interviews.
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Maintains confidentiality of all information.
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Attends industry related career fairs.
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Completes all other duties as assigned by Principals.
MINIMUM QUALIFICATIONS
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Bachelor’s degree and three+ years administrative experience in human resources role. Employee relations experience and HR certification a plus.
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Experience in social media recruiting a plus.
Strong experience in Microsoft Office (MS Excel and MS PowerPoint specifically) and experience with payroll and HR databases. -
Must be able to maintain confidentiality, be reliable and exhibit interpersonal skills to relate to all levels of the business.
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Exceptional communication and interpersonal skills.
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Excellent organizational skills, especially with electronic data, multi-tasking, ability to work independently and compose letters/documents.
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Current valid Pennsylvania driver’s license, insurance and vehicle.