Human Resources Manager

HOURS: Salary Exempt:  30 Hours per Week with Benefits

REPORTS TO: Principals

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MacLachlan Cornelius & Filoni is an Architecture firm with 33 employees and growing.  We are located in downtown Pittsburgh with one single office location.

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MCF’s culture is genuine and diverse - where every individual’s contributions are of importance and valued. Our team is comprised of people from a variety of regions and backgrounds   We believe in investing in our dedicated employees, making MCF a place where design and quality come first through practice and guidance. 

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ROLE AND RESPONSIBILITIES

• Strengthens employee engagement by supporting staff members with necessary care and help.

• Utilizes expertise and knowledge to collaborate with senior staff regarding various topics such as hiring needs, recruitment, job descriptions, and various strategies to seek candidates.  

• Recruitment: Conducts preliminary screening interviews for potential hires.  Ensures timely response to candidates. Completes offer letters and tracks all correspondence for all incoming candidates.

• Responds to internal and external HR related inquiries or requests and provide assistance acting as a liaison between employees and benefits providers.

• Processes payroll on a bi-weekly basis.  Reviews expense reports, salary and benefit changes, qualifying events, claims administration, and leave administration.  Reconciles employee PTO and maintains tracking in multiple systems. 

• Completes benefit administration to include coordination with benefit broker and annual contract renewals.  Conducts open enrollments.

• Completes Specialty Visa status filing and renewals.

• Performs pre-employment checks and onboarding follow up to ensure personnel files are complete and up to date.  Enter all necessary completed paperwork in various systems.

• Coordinates employee training on various topics and update employee records.

• Manages license renewals and monitors employee reimbursement limits regarding licensures.  

• Completes all benefits paperwork and recordkeeping, including reviewing and auditing all benefits invoices for monthly additions and deletions.

• Coordinates all 401(k) profit sharing transactions.

• Monitors trends in compensation and benefits of our competitors.

• Ensures compliance with federal, state, and local employment laws and regulations and recommends best practices.

• Coordinates annual review process.

• Processes - Tracks employee growth, positions, and status of positions.

• Workers compensation claims, osha reporting.

• Complete separation of employment paperwork and exit interviews.

• Maintains confidentiality of all information.

• Attends industry related career fairs.

• Completes all other duties as assigned by Principals.
   

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MINIMUM QUALIFICATIONS

• Bachelor’s degree and three+ years administrative experience in human resources role. Employee relations experience and HR certification a plus.

• Experience in social media recruiting a plus.
  Strong experience in Microsoft Office (MS Excel and MS PowerPoint specifically) and experience with payroll and HR databases.

• Must be able to maintain confidentiality, be reliable and exhibit interpersonal skills to relate to all levels of the business.

• Exceptional communication and interpersonal skills.

• Excellent organizational skills, especially with electronic data, multi-tasking, ability to work independently and compose letters/documents.

• Current valid Pennsylvania driver’s license, insurance and vehicle.

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